Toyota Motor Europe

  • Senior Specialist Payroll & Administration

    Posted Date 3 months ago(20/12/2018 10:23)
    Job ID
    Business Area
    Human Resources
    Brussel (Evere)
  • Company Information

    Place of employment: Belgium - Brussels (Evere) : Toyota Motor Europe,  Head Office
    Starting Date : ASAP


    TOYOTA is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 300.000 people.
    Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing and engineering operations.
    For Toyota, Quality is a way of life. Nothing is so good that it cannot be made better, that is why we strive for continuous improvement in everything we do. This basic principle for us is called: “KAIZEN” and is what guides us in our pursuit of best Quality and the delivery of unparalleled customer’s satisfaction.


    We offer a dynamic and challenging multicultural work environment, being part of a motivated team in which competence and quality play an important role.
    Enhancing personal growth and a real opportunity to invest in your future through on the job development and training.
    Where your effort, dedication and initiative are rewarded by a competitive and comprehensive compensation and benefits package (bonus scheme / extra-legal benefits (group insurance including a pension plan and risk benefits) / flexible working hours).

    Your Profile

    Your profile:

    • You are fluent in English (TME business language)
    • You are fluent in Dutch or in French (exchange with suppliers)
    • You have at least a Bachelor’s degree
    • You have minimum 5 years of experience in Human Resources with a good understanding of the Belgian Payroll processes, including expatriate payroll.
    • You have knowledge of Belgian and European employment legislation
    • You have experience in an International company
    • You have a strong knowledge of project management and methodologies
    • Proficiency in Microsoft Excel , Word, PowerPoint


    You have a Toyota DNA, this means you:

    • Wish to develop and you are ready to persevere in order to reach challenging targets.
    • Seek facts before making recommendations or decisions.
    • Have strong planning and organization skills
    • Enjoy working in a team, respecting others.
    • Have excellent communication skills

    Your team and your responsibilities

    Team/division description:

    EPAC (European Personnel Administration Centre) is accountable for ensuring the delivery of accurate, timely and customer-friendly services at 24 sites of TME across Europe (Head Office, logistics sites, representation offices and branches relating to: payroll, working time, absences and insured benefits. (Payroll administration and calculations are outsourced to external providers)


    Your responsibilities:

    As a Senior Specialist reporting to the EPAC Manager, you will support in the delivery and the continuous improvement of Belgian and European payroll, the time and absences registration and administration as well as insured benefits administration and projects.

    • Belgian Payroll and Working time & absences :
      - Follow-up and optimisation of the current processes and technologies. (targeting quality, efficiency and customer service).
      - Project management of new process implementation, software enhancements.
      - Monitor suppliers: liaison between suppliers and TME, KPI tracking, issue resolution.
    • Compliance: ensure systems and monitoring for compliance : SOX, GDPR, confidentiality, Tax, Social Security …
    • Insured Benefits:
      - Support on the management, delivery and improvement of operational processes.
      - Collaboration with the Compensation and Benefits team to develop internal content and communications.
    • Outside of Belgium:
      - Develop approaches to ensure and improve efficient and quality processes.
      - Optimise the payroll and administration services approach across Europe.
    • Digitalisation & Customer Service:
      - Focus on maximising digital solutions and high level of customer service.


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